Advantages of proper procedural documentation
In addition to checking that the programs used are audit-proof, processes can be optimized and efficiency might be increased. For example, new employees can be trained more easily. Work instructions or substitution rules become completely transparent through the introduction of procedural documentation. On this basis, a decision can be made as to whether they can be standardized and improved. In addition, existing risks in the operational process are highlighted. Here too, countermeasures can be taken.
In the long term, good procedural documentation improves your rating with banks, as the financial institutions can clearly and unambiguously understand how your company is structured. If you want to sell your company, a potential buyer will also be pleased to see exemplary procedural documentation – which puts you in a better sales position.
Special documentation software is used to achieve all of this.
In a guest article with our partner Taxdoo, Lars Rinkewitz focuses on the opportunities of procedural documentation.
Entrepreneurs need procedural documentation – rely on ECOVIS as a strong partner!
Process documentation is extremely important for your business. We therefore recommend that you rely on a professional partner like ECOVIS to set it up. Establishing process documentation on your own can also work – but don’t underestimate the effort involved, depending on the complexity of your company. Whether an online “procedural documentation generator” is sufficient as an alternative depends very much on the individual case. You should be suspicious if there is talk of “procedural documentation in five minutes” or “at the touch of a button”. Our experience tells us that this simply cannot work.
The software used for procedural documentation also has a decisive influence on the result. There are now a large number of different providers in this area. We have a strong partner at our side so that we are always up to date. We can also create and archive the procedural and cash register documentation ourselves in an audit-proof manner.
If you rely on ECOVIS as your partner for procedural documentation, our consultants will work with you to compile the required data and information. Our consultants then create the audit-proof procedural documentation for you as an entrepreneur on this basis. Special tools are used to make your work easier. Close cooperation with lawyers is also very often useful and necessary for such an important project. This is because topics such as data protection and money laundering should also be prepared in a legally compliant manner in the procedural documentation.
It is important to note that procedural documentation is an ongoing process. This is because separate, valid procedural documentation must be created for each assessment period. However, the effort involved is usually minimal. as only changes to processes and structures need to be listed.
Do not wait and contact us so that we can work together to develop a quick and legally compliant solution for your company when it comes to procedural documentation.